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The Regular
Meeting of the Doylestown Township Board of Supervisors was held
at 7:00 p.m. on Tuesday, October 20, 2009 at the Doylestown
Township Municipal Building, 425 Wells Road, Doylestown, PA.
Members of the Board of Supervisors in attendance included
Chairman: Barbara N. Lyons, Vice Chairman: E. Thomas
Scarborough, Jr., Supervisors: Barbara Eisenhardt, Cynthia Philo
and Jeffrey Bennett. Others in attendance included Chief of
Police: Stephen J. White, Township, Solicitor; Jeffery P. Garton;
Director of Operations: Richard E. John; Township Manager:
Stephanie J. Mason
Absent: Township
Engineer: Mario Canales
PLEDGE OF
ALLEGIANCE
EXECUTIVE
SESSION:
The Board met
with counsel to address matters of personnel, litigation and
real estate.
ANNOUCEMENTS:
The PECO Green
Regional Wetlands Trail Dedication will be held on Wednesday,
October 21, 2009 at 10:00 a.m.
Turk Park
Playground Dedication will be held on Wednesday, October 21,
2009 at 5:00 p.m.
Budget Work
Session is scheduled for Thursday, October 22, 2009 at 7:00 p.m
with Board of Supervisors and Ways and Means Committee.
Doylestown
Township Leaf and Yard Drop off, Saturday, October 24, 2009 from
9:00a.m to 12:00p.m at Delaware Valley College. Open to
Doylestown residences only.
Howl-O-Ween is
Saturday, October 24, 2009 at 10:00 a.m. to 12:30 p.m. in
Central Park
The next meeting
of the Board of Supervisors will be held on Tuesday, November
17, 2009 at 7:00 p.m.
The Doylestown
Township Administrative Offices will be closed on Tuesday,
November 3, 2009 due to General Election Day and Wednesday,
November 11, 2009 in of observance of Veterans Day.
MINUTES APPROVAL:
Mr. Scarborough
made a MOTION to approve minutes of October 6, 2009 seconded by
Mrs. Eisenhardt with amendments
·
Page 5, remove
vote under Ms. Philo’s heading.
·
Page11, change
receive to request under New Business heading regarding
Ambulance Tax
·
Page 15; add
reason for Ms. Eisenhardt’s abstention under Township Audit
heading.
MOTION was
ADOPTED 5 to 0.
Road Inspection
Minutes of October 6, 2009
Ms. Lyons and Mr.
Scarborough were the only Supervisors attending the October 6,
2009 Road Inspection. Mrs. Lyons requested the minutes be
approved for informational purposes only.
The Board agreed.
Doylestown
Township Board of Supervisors Special Meeting of September 30,
2009
Mr. Scarborough
made a MOTION to accept the September 30, 2009 minutes, seconded
by Mr. Bennett.
Ms. Philo added
on page 7, the last paragraph should include reference to
Brinker Drive by resident; Mr. Neil Samuels.
Mrs. Eisenhardt
thanked the individual who prepared the September 30, 2009
minutes packet that included copies of slides and other
materials for the residence’s review.
MOTION was
ADOPTED 5 to 0.
Resignation of
Jennifer Wollenberg
Mrs. Lyons
announced the resignation of Ms. Jennifer Wollenberg as Chair of
the Environmental Advisory Council/Shade Tree Commission. The
Board with regrets, accepted the resignation. Mr. Scarborough
indicated she will be dearly missed and will be difficult to
replace.
TOWNSHIP
SOLICITOR:
No Report
POLICE CHIEF:
No Report
TOWNSHIP
MANAGER:
No Report
SUPERVISORS:
Ms. Philo:
Castle Valley
Bridge Residents;
Ms. Philo sent a
letter to the residents near Castle Valley Bridge on October 13,
2009. In the letter she asked the residences to choose a new
decorative surface that will be used in the construction
scheduled for 2011. Ms. Philo received no response and asked
the Board to choose a new style.
The Board
approved by consensus, the Minihaha Style for the new decorative
surface for the repair of Castle Valley Bridge scheduled for
2011.
Mrs. Eisenhardt:
Interviews for
Boards and Commissions
Mr. Eisenhardt
requested the Board begin scheduling interviews of candidates
for Boards and Commission of Doylestown Township in January of
2010.
Traffic Studies
Mrs. Eisenhardt
reminded the Board at a Board of Supervisors meeting in December
16, 2008; it was recommended a traffic study be performed in the
Route 263/313 area in lieu of a developers separate traffic
study for reimbursement. Mrs. Eisenhardt recommended the Board
revisit the plan to have a comprehensive study performed in the
area of Route 263/313 in order to have Township reimbursed for
these studies.
Mrs. Lyons
suggested Mrs. Eisenhardt form her recommendations as a
memorandum to be provided at the next Board of Supervisors
meeting scheduled for November 17, 2009.
Mrs. Eisenhardt
made a MOTION to have a comprehensive traffic study performed in
the area of Route 263/313 and to move forward with that plan
under the supervision of the Township Traffic Engineer and have
individual developers reimburse Township if monies are provided
up front for comprehensive traffic plan, seconded by Ms. Philo.
Mrs. Lyons will
provide her vote if funds are budgeted and available. Mr.
Garton suggested a RFP is requested. Mr. Bennett asked how is
the Township able to pay a developer for a traffic study if a
land development is not in place. Mrs. Eisenhardt answered the
question by stating it would be in the condition of the
approval.
A discussion
ensued between the Board regarding the procedure on how to
proceed with the comprehensive traffic study.
Mrs. Eisenhardt
then withdrew her first motion.
Mrs. Eisenhardt
made a MOTION to receive RFPs from Traffic Engineers in order to
provide a cost for a comprehensive traffic study in the area of
Route 263/313, seconded by Ms. Philo.
MOTION was
APDOPTED 4 to 1, with Mr. Scarborough against due to the
prematurity of the motion.
Mrs. Lyons
Mrs. Lyons
announced that Chief White was elected Parliamentarian for the
International Association of Chief of Police.
Open Space and
Farmland Preservation Board
Mrs. Lyons was
pleased to announce a meeting was held on October 19, 2009 at
7:00 p.m. and representatives from the Doylestown Township Open
Space and Farmland Preservation Board provided information to
the homeowners with large properties, who were interested in
preserving their property with the township. To date the
Township has preserved almost 750 acres of open space.
PUBLIC HEARING:
Wind Energy
System Ordinance – Zoning Ordinance Amendment
Mr. Garton
explained to the public the Board of Supervisors previously
approved the advertisement of a Wind Energy System Ordinance
with a copy of the ordinance being sent to the Bucks County
Planning Commission and Doylestown Township Planning
Commission. The Bucks County Planning Commission provided a
letter with their comments on October 7, 2009. Township
Planner, Judy Stern-Goldstein recommends the Board table the
Wind Energy System Ordinance until the next Board of Supervisors
meeting of November 17, 2009 in order for Ms. Stern-Goldstein
have sufficient time to review comments with the Bucks County
Planning Commission.
Mr. Scarborough
made a MOTION to table the Wind Energy System Ordinance until
November 17, 2009, seconded by Mrs. Eisenhardt.
MOTION was
ADOPTED 5 to 0.
Doylestown
Township - Well Abandonment Ordinance
Mr. Garton
explained due to the possibility of contamination to well water
in the Cross Keys area, the Department of Environmental
Protection (DEP) and Doylestown Municipal Authority request
Doylestown Township consider two ordinances to effectuate the
project, funded by DEP.
The Well
Abandonment Ordinance, which supplies an amendment to the
provisions of Chapter 172, Wells, Article I require that
property owners owning real property within Doylestown Township
abandon and seal their wells within 30 days of notice by the
Doylestown Township Municipal Authority pursuant to the request
of the Board that was duly advertised.
Mr. John provided
two reasons why the Board should consider the ordinance:
1.General health
and safety of township residences
2. Try to contain
township water that is being used in township services
Mr. John further
explained when homes are connected to a public water service;
residences tend to use leftover well water for lawn and yard
use. The Municipal Authority felt this practice was a danger to
children who play around these areas or drink from well water.
Also, to avoid further contamination, the Authority would like
to monitor well water by completely sealing all wells.
Mrs. Lyons asked
who the project will be funded by. Mr. John answered by stating
the Department of Environmental Protection will fund the Cross
Keys water contamination project. Mrs. Lyons then asked Mr.
Garton to ensure the ordinance referenced DEP will fund
project. Mr. Garton agreed and will place whereas clause.
Doylestown
Township Municipal Authority Solicitor, Mr. Richard McGee
suggested the whereas clause states the DEP funding is not part
of the two million dollar cooperative effort.
Resident; Mr.
Bingler asked if the abandoned wells can be used for ground
storage, such as heat pumps. Mr. Garton answered by stating
ground storage cannot be used if the well water was
contaminated.
Mr. Scarborough
made a MOTION the Board of Supervisors approve the Well
Abandonment Ordinance with the Whereas Clause mentioned being
included, seconded by Mr. Bennett.
Ms. Philo asked
Mr. John what is the remedy for contaminated wells, DEP
determined sealed, that were not. Mr. John answered by stating
upon the Municipal Authority providing names of homeowners who
have not sealed their wells to DEP, they will proceed with the
matter. Only if DEP cannot contact homeowners, the Municipal
Authority will proceed. Ms. Philo then asked Mr. John if the
well abandonment ordinance only pertain to the Cross Keys area
of Doylestown. Mr. John stated the ordinance only pertains to
the Cross Keys area.
MOTION was
ADOPTED 5 to 0.
Cross Keys Water
Service District Ordinance
Mr. Garton
explained the Cross Key Water Service District Ordinance require
property owners within the Cross Keys district, benefited by the
Department of Environmental Protection grant to connect to
public water. The Cross Key water service district is defined
as within Old Dublin Pike, Campbell Drive, Park Drive, Catherine
Way, Dorothy Avenue and Swamp Road.
Mrs. Lyons asked
if the ordinance can be conditioned with a whereas clause
indicating funded by DEP grants and at no cost to residences or
homeowners of Cross Keys. Mr. Garton stated the whereas clause
can be added without advertisement to the public.
Mr. Scarborough
made a MOTION to approve the Cross Keys Water Service Ordinance
with the amendments set forth by Mrs. Barbara Lyons, seconded by
Ms. Philo.
Ms. Philo asked
Mr. Garton to specify where the amendment which indicates no
cost to the residence of Cross Keys will be added on the
ordinance. Mr. Garton answered by stating a provision will be
added to the whereas clause stating DEP funded grants will cover
costs of well water contamination project.
MOTION was
ADOPTED 5 to 0.
NEW BUSINESS:
Doylestown
Country Club Pool Renovation Project – Waiver Request
Mr. Garton
explained the Doylestown Country Club presented their renovation
plans to the Planning Commission, where they received relief for
the pool complex, which will be disturbing surface materials
that are not imperious. The Doylestown County Club is
requesting the Board approve a waiver request for land
development.
Attorney for
Doylestown Country Club, Mr. Herbert K. Sudfeld Jr. began his
presentation by stating the pool at Doylestown County Club is
over 50 years old and is falling apart. The land development
plan is design to replace the existing pool, snack bar and
toilet facilities with an addition to the club house. The plan
will essentially remove 1,500 square feet to rebuild 2,000
square feet. Mr. Sudfeld further explained the increase of the
imperious is due to the removal of the pool deck and the country
club will provide storm water control.
Mr. Sudfeld
concluded by stating with the proposed land development plan for
Doylestown Country Club, they will comply with the suggestions
of Township Engineer, Mario Canales as stated in his letter of
October 20, 2009. Upon waiver request approval from the Board of
Supervisors, the country club will submit;
1. Doylestown
Township Erosion and Sedimentation Control and Grading Permit.
2. Grading plans
to the Township’s Planning Consultant the cursory review for
comments an approval
3. Limit any
disturbances to existing natural resources to a minimum
4. The Doylestown
Country Club will pay all review fees
Mr. Sudfeld then
informed the Board upon the Township’s Engineer review of the
stormwater management, he was able to determine due to the
nature of the project and limited size of the watershed would
support the granting of three stormwater management waivers as
per;
1. Section
148-25.D.(1), which requires the use of TR-55 for the runoff
calculations. The applicant’s engineer is proposing the use of
Rational Method.
2. Section
148-25.D.(2), which requires existing conditions be modeled as
meadow. The applicant’s engineer is proposing to model the
site’s condition as it exists today.
3. Section
148-22, which requires groundwater recharge. The type of
existing soil in the renovation area is not conductive to
recharge but the applicant is providing water quality BMPs with
the proposed detention basin.
Mr. Sudfeld
stated Doylestown Country Club is in agreement with the waiver
request and does not foresee any problems and request the
Board’s approval for land development waiver and allow the use
of a permit grading plan for the expansion of the pool area at
the club.
Mr. Garton asked
Mr. Sudfeld upon the Boards approval regarding waiver of land
development, if the Doylestown Country Club will adhere to the
contingencies and stormwater waivers as stated in Pickering,
Corts & Summerson’s letter of October 20, 2009. Mr. Sudfeld
agreed to the terms.
Ms. Philo made a
MOTION to approve Doylestown Country Club’s waiver request for
land development be moved forward, seconded by Mrs. Eisenhardt.
MOTION CARRIED 3
-0 to 2, with Mrs. Lyons and Mr. Scarborough abstaining due to
their association with Doylestown Country Club.
Planning Module –
Karpinski Tract, 117 Pebble Woods Drive
Ms. Mason
introduced Mr. Joe Valentine of Del Val Soil & Environmental
Consultants. Mr. Valentine indicated upon a soil evaluation
during a real estate transaction, the soil was found to be
unsuitable for any type of on-lot disposal system permitted in
conjunction with the Bucks County Department of Health. The two
options was a holding tank or stream discharge situation to
treat soil.
Mrs. Lyons
clarified that Mr. Valentine created the soil evaluation system
and is requesting the Board forward to the Department of
Environmental Protection for approval. Mr. Valentine added
that first planning approval, involving county and municipality
prior to the approval of design and permit with DEP.
Mrs. Eisenhardt
asked where the closest public sewer line is located nearest to
the home. Mr. Valentine could not give an exact footage, but
stated it is not accessible.
Mr. Bennett made
a MOTION to approve sending the Planning Module for the
Karpinski Tract located on 117 Pebble Woods Drive onto the
Department of Environmental Protection (DEP), seconded by Mr.
Scarborough.
MOTION was
ADOPTED 5 to 0.
DEP Grant
Agreement – Ground Water Mitigation Project
Mrs. Lyons
explained in order for the township to receive a state funding
grant from the Hazardous Sites Cleanup Act (HSCA), Mr. John
recommends the Board of Supervisors approve and execute the DEP
Grant Agreement for the Cross Keys Water Service District, which
the Department of Municipal Authority (DTMA) recommends.
Mrs. Lyons
recommended Attachment D of the Scope of Work section of the
Waterline Installation Grant, under paragraph IV; Tasks, states
“Doylestown Township Municipal Authority shall”, instead of
“Doylestown Township shall”, due to DTMA supervising the Ground
Water Mitigation Project.
Mr. Scarborough
made a MOTION to approve the Ground Water Mitigation Project
agreement with the condition upon the requirements imposed upon
the Township and/or their authorized agent, Doylestown Township
Municipal Authority, seconded by Mr. Bennett.
Mrs. Eisenhardt
commented on the cover page of the DEP Grant agreement stating
what provision is there to move forward upon the agreement going
over the proposed maximum grant dollar amount of two million
dollars at no cost to the township residences. Mr. John
answered by stating under the HSCA, only two million is
allotted, however the Authority can make up the difference by
charging the commercial establishments for the cost of
construction in that area. Mrs. Eisenhardt then asked if a
resident who owns a commercial property, will they then have to
pay any difference that may occur. Mr. John stated that no
commercial entities are located in the Township’s grant affected
areas. Mr. Bennett stated there are commercial entities located
in Plumstead and Buckingham townships who will pay.
MOTION was
ADOPTED 5 to 0.
Intermunicipal
Agreement – Buckingham Township
Cross Keys
Water Service District.
Mr. John informed
the Board the Intermunicipal Agreement with Buckingham Township
to be a part of the Cross Keys Water Service District is not
complete. Mr. John asked Mr. Garton if the agreement can be
approved at tonight’s Board of Supervisor’s meeting. Mr. Garton
suggested have the approval for the Intermunicipal Agreement
with Buckingham Township tabled until Buckingham has reviewed
and approve the agreement.
Mr. Eisenhardt
made a MOTION to table the approval of the Intermunicipal
Agreement with Buckingham Township, until the agreement has been
approved and a draft provided by Buckingham Township, seconded
by Ms. Philo.
MOTION was
ADOPTED 5 to 0.
Police Uniform
Bid 2009
Police Chief
White recommends the Board approve the Police Uniform Bid of
2009 by Red the Uniform Taylor in the amount of $19,196.00.
Mrs. Eisenhardt
made a MOTION to approve the Police Uniform Bid 2009 by Red the
Uniform Taylor, seconded by Ms. Philo.
MOTION was
ADOPTED 5 to 0.
Send Car to
Auction
Ms Mason informed
the public the vehicle was used by township detective and they
recommend the car be sent to auction.
Ms. Philo made a
MOTION to send the vehicle to action, seconded by Mr.
Scarborough.
MOTION CARRIED 5
to 0.
Ambulance
Squad Funding Resolution
Mr. Garton
created a draft resolution for the Ambulance Squad Tax Funding
for the Boards consideration. Mr. Garton added to resolutions.
First, was to include any recipients of ambulance tax funds must
produce an audited financial statement indicating you are
operating in accordance within general accounting standards.
Second, was upon receipt of ambulance funds you must prove a
minimal amount of service based upon a percentage of advance
life support provided. Mr. Garton suggested the Board should
indicate a specific percentage for advance life support.
Mrs. Eisenhardt
had two comments. First, a date should be required for receipt
of the financial statements should be submitted by ambulance
squads prior to receiving fire funds. Second, a cutoff date
required of ambulance squad tax funding to be disbursed
according to financial statement submitted.
A discussion
ensued among the Board in how the resolution should state 100%
of service will be placed from the ambulance squad.
Mrs. Eisenhard
made a MOTION to amend the Ambulance State Funding resolution
and approve to add 98% of service placed under number 1 of the
Now and Therefore paragraph which states during one (1) year
proceeding the request for funds the ambulance service provided
advance life support, and further add audited financial
statements to be submitted by July 31st by township
ambulance squads, seconded by Ms. Philo.
MOTION was
ADOPTED 5 to 0.
Elimination/Reduction of Members Contribution for Police Pension
Plan
Mr. Scarborough
made a MOTION to approve the police contributions to continue to
be reduced or eliminated from the pension plan, seconded by Ms.
Philo.
MOTION was
ADOPTED 5 to 0.
Mr. Bennett asked
if required by the township’s Police Department contract.
Police Chief White indicated the police contribution is part of
the contract.
Eagle Scout
Proclamation
Mr. Scarsborough
made a MOTION to approve the proclamation to award and thank
Matthew Watson Doyle for his achievement as an Eagle Scout,
seconded by Ms. Philo.
MOTION was
ADOPTED 5 to 0.
Zoning Hearing
Board Application – Richard Tems
Mr. Scarborough
made a MOTION that the application of appeal by Richard Tems of
Spring Valley Road, be forwarded to the Zoning Hearing Board
with the Township Solicitors’ attendance in support of the
administration, seconded by Mrs. Eisenhardt.
MOTION CARRIED 5
to 0.
Treasurer’s
Report
Mr. Scarborough
made a MOTION to approve the October 20, 2009 Treasurer’s
report, seconded by Mr. Bennett.
MOTION was
ADOPTED 5 to 0.
Bill’s List
Mr. Scarborough
made a MOTION to approve the October 20, 2009 Bill’s List in the
amount of $218,997.56, seconded by Mr. Bennett.
MOTION was
ADOPTED 5 to 0.
ANNOUCEMENTS:
The PECO Green
Regional Wetlands Trail Dedication will be held on Wednesday,
October 21, 2009 at 10:00 a.m.
Turk Park
Playground Dedication will be held on Wednesday, October 21,
2009 at 5:00 p.m.
Budget Work
Session is scheduled for Thursday, October 22, 2009 at 7:00 p.m
with Board of Supervisors and Ways and Means Committee.
Doylestown
Township Leaf and Yard Drop off, Saturday, October 24, 2009 from
9:00a.m to 12:00p.m at Delaware Valley College. Open to
Doylestown residences only.
Howl-O-Ween is
Saturday, October 24, 2009 at 10:00 a.m. to 12:30 p.m. in
Central Park
The next meeting
of the Board of Supervisors will be held on Tuesday, November
17, 2009 at 7:00 p.m.
The Doylestown
Township Administrative Offices will be closed on Tuesday,
November 3, 2009 due to General Election Day and Wednesday,
November 11, 2009 in of observance of Veterans Day.
ADJOURNMENT:
7:52 p.m.
Respectfully
submitted by,
Stephanie J.
Mason, Secretary
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Authored by Development Solutions